FETAC Level 5 Word Processing Module

Word Processing FETAC Level 5

2010-06-07T10:02:00.044+01:00

Notes

ASSESSMENT 1 - Editing, Formatting, Templates
Assessment 1 - Notes

ASSESSMENT 2 - Tables, Tabs, Newsletter
Assessment 2 - Notes

ASSESSMENT 3 - Mailmerge, Labels
Assessment 3 - Notes

cc 'fast fingers' http://www.flickr.com/photos/22220144@N06/2351656805

ASSESSMENT 2 - Tables, Tabs, Newsletter

2010-01-02T18:01:00.007Z

ASSESSMENT 2 - Tables, Tabs, Newsletter
Tables

Tabs

Newsletter

NB: Complete the document in the following order:

Change the Margins - set top, bottom, left and right to 1cm
Add the Main Heading
Apply the Columns
Change the font size - change the body text to 10pt
Add any subheadings
Add any Quotes
Add any Graphics
Add any Shading

ASSESSMENT 1 - Editing, Formatting, Templates

2010-01-02T17:58:00.001Z

ASSESSMENT 1 - Editing, Formatting, Templates
Editing

Formatting

Templates

Create a mailing label data document

2010-01-02T17:36:00.001Z

Select Tools, Letters and Mailings, Mail Merge

Step 1: Select Labels.
Select Next

Step 2: Select Label options
            Select Avery A4 and A5 sizes
             In the product number section – select the closest match in size
             (for the required label).
             NB: make sure that the label has Page Size: A4
             Select OK.
             Select Next

Step 3: Select Use an Existing List
            Select Browse
            Find and Select the Filename
            Select Open
            Select OK.
            Select Next

Step 4: Select More Items
            Select required fieldnames.
            Use the return key to arrange the fieldnames
            Select Update all Labels
            Select Next

Step 5: Preview the labels
Select Next

Step 6: Select Edit Individual Labels
            Select All, OK
            Save the document
            Print the document
            Adjust the margins and gutter if necessary
            Print the final copy of the document

Take measurements from the required label

2010-01-02T17:30:00.000Z

1. Use a ruler to measure the width and height of the label
2. Also measure the gutter if there is one. This is the space between columns.

Create a mailing list document

2010-01-02T17:29:00.000Z

1. Select File, New, Blank Document
2. Decide on the number of columns and rows required for the data table
3. Select Table, Insert, Table
4. Type in the number of columns and rows
5. Select OK
6. Type in the data
7. Save the document
NB: Close the document

Merge the letter document with the data document

2010-01-02T16:18:00.001Z

Make sure the letter document is on the screen

Select Tools, Letters and Mailings, Mail Merge

Step 1: Select Letter.
Select Next.

Step 2: Select Use the current document.
Select Next.

Step 3: Select Use an existing List.
            Select Browse.
            Find and Select the Filename.
            Select Open.
            Select OK.
            Select Next

Step 4: Select Next

Step 5: Use the arrow keys to preview all the letters.
Select Next.

Step 6: Select Edit Individual Letters.
Select All, OK.
Select File, Select Save As (and save the document).

NB: If ‘Invalid merge field’ message appears – select ‘replace it with a valid merge field from the data source’.

Create a mail merge data document

2010-01-02T16:15:00.000Z

1. Select File, New, Blank Document
2. Decide on the number of columns and rows required for the data table
3. Select Table, Insert, Table
4. Type in the number of columns and rows, Select OK
5. Type in the headings (NB: each heading must be one word – no spaces)
6. Type in the data
7. Save the document

Insert mail merge fields into the letter document

2010-01-02T16:12:00.001Z

1. Place the cursor at the correct position
2. Select Insert, Field
3. Select MergeField (in the Field names: section)
4. Type in the fieldname (in the Field name: box). NB This must be the same as the heading used in the table of your data document.
5. Select OK
6. Repeat for all the fields required
7. Save the document

Create a mail merge letter document

2010-01-02T15:59:00.000Z

1. Select File, New, Blank Document
2. Type up the letter as required including all the fixed text.

NB:
Do not include any text surrounded by <<........>> brackets

ASSESSMENT 3 - Mailmerge, Labels

2010-01-02T09:44:00.006Z

ASSESSMENT 3 - Mailmerge, Labels

Mailmerge

Labels

Making New Paragraphs

2010-01-01T18:56:00.002Z

1. Place the cursor on the first letter of the new paragraph.
2. Press return twice (this leaves a blank line between the lines of text, which is needed for paragraphs).

Changing the Zoom

2010-01-01T18:55:00.004Z

1. Select the required zoom from the zoom dropdown menu on the toolbar.

NB: Type in the amount if it is not shown

Resizing an Image

2010-01-01T18:55:00.002Z

1. Select the image.
2. Select Format, Picture.
3. Select the Size tab.
4. Make sure the ‘lock aspect ratio’ is not selected.
5. Type in the height and width required.
6. Select Ok.

NB: For general resizing - Select the image, select the resize handles and click and drag to the required size.

Inserting an Image

2010-01-01T18:54:00.006Z

1. Place the cursor at the required position.
2. Select Insert, Picture, From Clip Art.
3. Type in a keyword for the required picture.
4. Select the picture.

Inserting Page Numbering

2010-01-01T18:54:00.005Z

1. Select Insert, Page Numbers.
2. Select the position as required.
3. Select the alignment as required.
3. Select OK.

Inserting a Page Break

2010-01-01T18:53:00.005Z

1. Place the cursor at the correct position
2. Press Ctrl/Return together

NB: Place the cursor above the page break and press the delete key to remove it if required (when using print layout)

Changing to Superscript or Subscript

2010-01-01T18:53:00.004Z

1. Select the text.
2. Select Format, Font.
3. Select Font.
4. In the 'Effects section' select superscript or subscript as required.
5. Select OK.

Applying Styles to Text

2010-01-01T18:52:00.002Z

1. Select the text.
2. Select the style from the 'Style box' on the toolbar.

Changing Text Colour

2010-01-01T18:51:00.003Z

1. Select the text.
2. Select the Font Colour icon on the toolbar.
3. Select the required colour.

Adding a Border to Text

2010-01-01T18:50:00.007Z

1. Select the text.
2. Select Format, Borders and Shading.
3. Select the Borders tab.
4. Select Box.
5. Select the width (point zize) from the 'Width box'.
5. Select Text from the 'Apply to:' box
6. Select OK.

Changing Page Margins

2010-01-01T18:50:00.006Z

1. Select File, Page Setup
2. Select the Margins tab
3. Type in the number for each margin as required
4. Select OK

Changing to Portrait or Landscape

2010-01-01T18:49:00.002Z

1. Select File, Page Setup
2. Select the Margins Size tab
3. In the orientation section select landscape or portrait as required
4. Select OK

Add any Shading

2010-01-01T17:55:00.000Z

1. Select the text
2. Select Format, Borders and Shading
3. Select the Shading tab
4. Select any grey shading
5. Select OK

Adjust the line spacing in the list

2010-01-01T17:43:00.003Z

1. Select the list that has been created.
2. Select Format, Paragraph.
3. Select Indents and Spacing.
4. In the Line Spacing section – choose the line spacing from the drop down menu.
5. Select OK.

Change the position of the tab set

2010-01-01T17:42:00.003Z

1. Select the whole list that needs to be changed.
2. Select the tab on the ruler line.

NB: A dotted line appears down the length of the page.
Click and drag the tab along the ruler line to the new position.

Change the type of tab set

2010-01-01T17:41:00.001Z

1. Select the whole list that has been created
2. Select Format, Tabs
3. Select the tab position from the list
4. Select the new alignment
5. Select Set
6. Repeat for other tabs as required
7. Select OK

Set Tabs (left, right, centre, decimal)

2010-01-01T17:40:00.001Z

1. Select Format, Tabs
2. Type in the tab position and select the alignment required
3. Select Set
4. Repeat the process for each tab required
5. Select OK

NB: Press return at the end of each line when typing up the list.

Filling in the Template

2010-01-01T16:59:00.002Z

1. Highlight the text in the area to be changed. This includes all areas with square brackets [ ].
2. Press the delete key.
3. Type in the new text into the same area.
4. Check all areas of the template
5. Remove any text that will not be replaced or is not needed and leave these areas blank.
6. Remove all reference to instructions

Opening a Template

2010-01-01T16:41:00.004Z

1. Select File, New.
2. In the Templates Section – select 'On my Computer'.
3. Select the required tab – Letters & Faxes OR Memos OR Other Documents.
4. Select one of the icons in the list.
5. Select OK.

Tasks

2010-01-01T16:31:00.017Z

Assessment 1 Tasks
Ass1 Task1
Ass1 Task2
Ass1 Task3
Ass1 Task4
Ass1 Task5
Ass1 Task6
Ass1 Task7
Ass1 Task8
Ass1 Task9
Ass1 Task10
Ass1 Task11
Ass1 Task12

Assessment 2 Tasks
Ass2 Task1
Ass2 Task2
Ass2 Task3
Ass2 Task4
Ass2 Task5
Ass2 Task6
Ass2 Task7
Ass2 Task8-Final
Ass2 Task9-Final
Ass2 Task10-Final
Ass 2 Revision-Final

Assessment 3 Tasks
Ass3 Task1
Ass3 Task2
Ass3 Task3
Ass3 Task4
Ass3 Task5
Ass3 Task6&7

Adding Shading to Cells

2010-01-01T13:52:00.002Z

1. Select the cells
2. Select Format, Borders and Shading
3. Select the Shading tab
4. Select the shading required
5. Select OK

Adding, Removing and Sizing Borders

2010-01-01T13:51:00.001Z

Adding Borders
1. Select the cells
2. Select Format, Borders and Shading
3. Select the Borders tab
4. Select the borders required (select none to remove the border)
5. Select OK

Removing Borders
All steps the same except:
4. Select none to remove the borders

Changing size of borders
1. Select the cells
2. Select Format, Borders and Shading
3. Select the required width (in the Width section)
4. Select the border required
5. Select OK

Aligning Text Vertically in Cells

2010-01-01T13:49:00.005Z

1. Select the cells
2. Select Table, Table properties
3. Select the Cell tab
4. Select Centre (in the vertical alignment section)
5. Select OK

Aligning Text Horizontally in Cells

2010-01-01T13:49:00.003Z

1. Select the cells
2. Select the correct alignment from the toolbar

Merging Cells

2010-01-01T13:48:00.003Z

1. Select the cells
2. Select Table
3. Select Merge Cells

Splitting Cells

2010-01-01T13:46:00.002Z

1. Select the cell that must be split
2. Select Table,
3. Select Split cells
4. Select the number of columns and/or number of rows as required
5. Select OK

Changing the Row Height

2010-01-01T13:45:00.002Z

1. Select the border of the row (cursor changes to double sided arrow)
2. Click and drag to change size of row (larger or smaller)

Changing the Column Width

2010-01-01T13:44:00.002Z

1. Select the border of the column (cursor changes to double sided arrow)
2. Click and drag to change size of column (larger or smaller)

Cells
1. Select the cell first
2. Select the border of the cell and click and drag to resize

Deleting extra Rows or Columns

2010-01-01T13:43:00.005Z

1. Select the required row or column
2. Select Table
3. Select Delete
4. Select Rows or Columns as required

Adding extra Rows or Columns

2010-01-01T13:43:00.004Z

1. Select the required row or column
2. Select Table
3. Select Insert
For Rows: Select ‘Rows Above’ or ‘Rows Below’
For Columns: Select ‘Columns to left’ or ‘Columns to the right’

Creating a table

2010-01-01T13:42:00.003Z

1. Select Table, Insert, Table
2. Type in the number of columns
3. Type in the number of rows
4. Select OK

Using the Windows Help Glossary

2010-01-01T12:53:00.003Z

1. Select Start
2. Select Help and Support
3. Select Index
4. Type in glossary
5. Select glossary, Select Display
6. Select the required letter
7. Scroll down to find the required word
8. Select the text
9. Right click, Select copy
10. Return to Word, Right click, Select Paste

Adding Headers and Footers

2010-01-01T11:59:00.003Z

1. Select View, Header and Footer.
2. Type in the required text into the header.
3. Select Close.

NB: To add a Footer
1. Select View, Header and Footer.
2. Select the 'Switch between header and footer' icon to open the Footer box.
3. Type in the required text into the footer.
4. Select Close.

Using Spell Check

2010-01-01T11:58:00.005Z

1. Place the cursor at the top of the document.
2. Select Tools, Spelling and Grammar.
3. Use the suggestions box and select Change or Ignore as required.
4. Select Close when finished.

Using Find and Replace

2010-01-01T11:57:00.004Z

1. Place the cursor at the top of the document.
2. Select Edit, Replace.
3. Type in the word to be found in the 'Find what' section.
4. Type in the new word that will replace the existing word in the 'Replace with' section.
5. Select Find Next.
6. Select Replace (if needed or just select Find Next again).
7. Repeat the last two steps until the whole document has been checked.
8. Select OK.
9. Select Close.

Changing Line Spacing

2010-01-01T11:56:00.005Z

1. Select the text.
2. Select Format, Paragraph.
3. Select Indents and Spacing.
4. In the Line Spacing section – choose the line spacing from the drop down menu.
5. Select OK.

Indenting Text (Left, Right, Block)

2010-01-01T11:56:00.004Z

1. Select the text.
2. Select Format, Paragraph.
3. Select Indents and Spacing.
3. In the Indentation section - type in the amount for the left indent or the right indent as required.
4. Select OK.

NB: Block indent means that amounts for both left and right indents are entered.

Bulleted List & Bullet Styles

2010-01-01T11:54:00.003Z

Create Bulleted List
1. Select the text
2. Select the bullets icon from the toolbar

Change to numbered list
1. Select the text
2. Select the numbers icon from the toolbar

Change the Bullet Style
1. Select the text
2. Select Format, Bullets and Numbering
3. Select the style required
4. Select OK

Enhancing, Aligning and Justifying Text

2010-01-01T11:48:00.003Z

Enhance
1. Select the text to be enhanced
2. Select the chosen enhancement from the toolbar (B for bold, I for italics, U for underline)

Alignment
1. Select the text to be aligned
2. Select the chosen alignment from the toolbar (L, C, R)

Fully Justified
1. Select the text to be aligned
2. Select the Justify alignment from the toolbar

Inserting, Deleting, Copying and Moving Text

2010-01-01T11:41:00.013Z

Insert
1. Place cursor where text is to be inserted
2. Type in the text
NB: When using Internet Explorer, check OVR is off (bottom of screen) – press the Insert Key to switch on/off.

Delete
1. Select text to be deleted
2. Press the Delete key

Copy
1. Select text to be moved
2. Select Edit, copy
3. Place cursor where the text will be placed
4. Select Edit, paste

Move
1. Select text to be moved
2. Select Edit, cut
3. Place cursor where the text will be placed
4. Select Edit, paste

Changing Font Size and Style

2010-01-01T11:33:00.005Z

1. Select the text.
2. Select the font size from the toolbar.
3. Select the font name from the toolbar.
4. Click on any white space to de-select the text and view the changes.

Printing a Document

2010-01-01T11:15:00.003Z

1. Select File
2. Select Print
3. Select OK

Saving a Document

2010-01-01T10:15:00.007Z

1. Select File.
2. Select Save.
3. Choose your location.
4. Type in the document name in the File name box.
5. Select Save.

Add any Graphics

2010-01-01T09:49:00.002Z

1. Place the cursor at the required position.
2. Select Insert, Picture, From Clip Art.
3. Type in a keyword for the required picture.
4. Select the picture.

Wrap the text around the graphic
1. Select the graphic
2. Select Format, Picture
3. Select the Layout tab
4. Select Square Layout
5. Select OK

Add any Quotes

2010-01-01T09:48:00.003Z

NB: Same method as for the Main Heading

1. Select Insert, Text box
2. Click and drag the cursor to make a box
NB: Make sure the box is outside the ‘Create drawing here box’

3. Drag the box to the required position
4. Type in the required text
5. Resize the box to fit the text
6. Select Format, Text Box
7. Select the Colours and Lines tab
8. In the Line section – select no line from the colour drop down menu
9. Select OK

Add any subheadings

2010-01-01T09:48:00.002Z

Apply the Columns

2010-01-01T09:47:00.001Z

1. Select the text
2. Select Format, Columns
3. Select Two or Three
4. Select OK

Add the Main Heading

2010-01-01T09:46:00.002Z

1. Select Insert, Text box
2. Click and drag the cursor to make a box
NB: Make sure the box is outside the ‘Create drawing here box’

3. Drag the box to the required position
4. Type in the required text
5. Resize the box to fit the text
6. Select Format, Text Box
7. Select the Colours and Lines tab
8. In the Line section – select no line from the colour drop down menu
9. Select OK